Executive Assistant - #1130976

Job Duties & Key Responsibilities

• Provide day-to-day executive support, including complex calendar management, travel arrangements, expense reporting, and meeting coordination.

• Serve as the central point of contact between the leadership team and internal/external stakeholders, ensuring timely communication and follow-through.

• Prepare, review, and consolidate presentations, reports, and key business updates for leadership meetings and reviews.

• Organize and coordinate cross-site and cross-functional leadership meetings, including agenda planning, logistics, minutes, and action item follow-up.

• Maintain strict confidentiality and discretion when handling sensitive business and personnel matters.

• Anticipate the needs of executives and proactively resolve scheduling or operational challenges in a fast-paced environment.

• Partner with local teams in Singapore and Malaysia to support site-level priorities and ensure alignment with regional and global goals.

• Assist in planning and execution of leadership events, customer visits, corporate visits and employee engagement activities.

• Drive efficiency by streamlining administrative processes.

EH&S:

• Support and participate in the EH&S programs and activities within the company.

• Report all incidents (injuries, illnesses, near misses, spills etc.), hazardous conditions, and emergencies to his/her supervisor.

• Responsible for performing a risk assessment of work activities, taking corrective and preventive actions.

• Comply with EH&S regulations/policies/programs/rules and use Personal Protective Equipment (PPE).

• Participate in audits and inspections as and when required.

• Attend EH&S training programs and takes personal responsibility for safety.

Continuous Improvement:

•Participate in the Continuous Improvement programs within the company to reduce waste, reduce

cost, reduce errors and improve productivity.

Job Requirements

• Diploma in any discipline, with at least 5 years of relevant experience supporting senior executives (regional or global exposure preferred).

• Proven experience managing complex calendars, international travel, and expense reporting for senior leadership.

• Strong interpersonal and communication skills, with the ability to build trust and engage effectively with stakeholders at all levels.

• Self-motivated, resourceful, and able to work independently while managing multiple priorities in a fast-paced environment.

• Strong organizational, analytical, and problem-solving skills with keen attention to detail.

• High level of professionalism, discretion, and integrity in handling sensitive and confidential information.

• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint, Zoom); experience with global systems and workflows is an advantage.

EA Personnel Name: Asinah
EA Personnel No: R22111327
EA License No: 02C5351