Fleet Executive (Transport Admin) - #1130742

The Fleet Executive (Transport Admin) is responsible for supporting daily fleet operations by ensuring effective tracking, utilization, maintenance, and compliance of company vehicles and transport assets. This role focuses on administrative coordination, data tracking, and documentation to ensure fleet efficiency, cost control, and regulatory compliance.

Key Responsibilities

Fleet Operations & Asset Management

• Track and monitor fleet asset utilization, including mileage and working hours, to ensure optimal usage.

• Maintain accurate records of asset acquisition, disposal, transfer, and replacement.

• Monitor vehicle availability and support planning for operational needs.

• Ensure timely updating of fleet data in Fleetio / shared drive systems.

Maintenance & Preventive Servicing

• Coordinate preventive maintenance schedules and arrange vehicle servicing with internal workshops and external vendors.

• Follow up on repair status and ensure minimal vehicle downtime.

• Maintain servicing and maintenance records for audit and compliance purposes.

Compliance & Documentation

• Monitor and track COE, road tax, insurance, inspection, and licensing requirements to ensure timely renewals.

• Ensure all fleet-related documents are properly filed and maintained in the Fleetio shared drive.

• Support internal and external audits by providing accurate fleet documentation.

Fuel & Cost Monitoring

• Track and monitor diesel/fuel consumption to identify anomalies and support cost control initiatives.

• Generate basic reports on fuel usage, mileage, and asset performance.

Driver Administration

• Manage driver assignments, ensuring drivers are properly allocated to vehicles.

• Track driver licenses, validity, and eligibility, including compliance with company and regulatory requirements.

• Maintain updated driver records and support onboarding of new drivers.

Reporting & Coordination

• Prepare regular fleet reports on utilization, maintenance status, fuel consumption, and compliance.

• Coordinate with operations, procurement, HR, and project teams on fleet-related matters.

• Escalate issues such as vehicle downtime, compliance risks, or cost irregularities when required.

Qualifications

• Minimum Diploma, ITE, N Level or O Level in Logistics, Transport Management, Fleet Management, Business Administration or other related fields.

• Minimum 3 to 4 years of relevant experience in fleet administration, transport coordination, or logistics support.

• Experience handling fleet systems (e.g. Fleetio or similar) is an advantage.

• Basic understanding of vehicle maintenance, fuel tracking, and transport regulations.

• Proficient in Microsoft Office (Excel, Word) and record-keeping systems.

• Good organizational skills with strong attention to detail.

• Ability to coordinate with drivers, vendors, and internal stakeholders.

• Able to work independently and manage multiple administrative tasks.

Other Information

• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:

  • Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience

  • Company-provided lunch bus for easy access to meals.

• Annual Leave:

  • 14 days of annual leave, with additional leave based on tenure.

• Telecommunication:

  • Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.

• Healthcare:

  • Access to Medical Teleconsultation services for quick, easy healthcare consultations.

  • Comprehensive medical benefits including dental care and health screenings.

  • Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Ley Choon?

• Purpose-driven work - Build projects that support millions of lives across Singapore

• Fast-tracked growth - Learn from experienced mentors and gain responsibility early

• Innovation culture - Your ideas matter. We're always improving

• Recognition & reward - Competitive salary, and project incentives

• Supportive environment - You'll be part of a collaborative, grounded, and passionate team

• Technology adoption - You'll drive the exploration and adoption of new technologies