Receptionist cum Admin Executive (Aesthetics, Perm, West) - #1129995

Location: Central

Working Hours: Mon – Thur: 830am to 530pm, Fri: 830am to 430pm

Salary: Up to $5,000 per month

Job Description:

• Reception & Front Office Management

  • Serve as the first point of contact for all visitors, ensuring a professional and welcoming front-of-house experience.

  • Manage incoming calls, emails, and general enquiries, routing them appropriately and responding promptly.

  • Oversee meeting room bookings, visitor registrations, and office access passes.

  • Coordinate refreshments, meeting room set-ups, and video conferencing facilities for internal and external meetings.

  • Maintain reception area, ensuring it is tidy, presentable, and well-stocked with necessary materials.

  • Liaise with building management and vendors on front-office, facilities, and security-related matters.

• Administrative & Executive Support

  • Provide administrative support to functional leads, including calendar management, scheduling, and coordination of meetings and activities.

  • Assist with occasional travel arrangements such as flight bookings, accommodation, and itineraries for overseas trips.

  • Prepare basic PowerPoint presentations for meetings and other business needs.

  • Support billing administration, vendor invoice processing, and coordination with finance on payments.

  • Track and process expense claims, ensuring accuracy, proper documentation, and timely submission.

  • Coordinate logistics and materials for internal and external meetings, including board meetings (e.g. room set-up, VC facilities, reminders, and materials preparation).

  • Maintain organised records, documentation, and filing systems (physical and digital).

  • Provide ad-hoc administrative support and office coordination duties as required.

Requirements:

• Diploma in Business Administration or a related field preferred.

• Minimum 5–8 years of experience in an administrative, executive support, or office management role; prior receptionist or front-desk experience is a strong advantage.

• Proven experience supporting senior executives (Director level and above).

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Professional and communication style, with strong customer-service orientation.

• Singaporeans only