Office Administrative Executive/Senior Executive - #1129368

Office Administrative Executive/Senior Executive  

Location: Tanjong Pagar

Working hours: 9am – 6pm / Fully on-site

Office Administration

•                     Provide administrative support to the Service Team for document and shipment-related arrangements.

•                     Oversee reception, calls, and visitor logs

•                     Manage mail and courier services

•                     Administer season parking, name card, corporate mobile handsets, building access, and face recognition systems

•                     Manage stock inventory for office and pantry supplies

•                     Maintain office cleanliness, meeting rooms, and pantry

•                     Organize celebrations, weekly treats, and other small events

•                     Manage office procurement

•                     Liaise with contractors/vendors for general repair and maintenance

•                     Maintain key logbook, security tokens, and master key box

•                     Super user for meeting room bookings

•                     Arrange gift hampers and condolence wreaths when needed

•                     Evaluate service providers, review and renew service agreements, IT Equipment allocation/inventory management

Travel Desk

•                     Coordinate travel bookings, travel insurance, and resolve travel issues

•                     Advise travellers on information such as vaccinations, visas, travel alert issues etc.

•                     Draft and maintain travel policy, SOPs etc.

Event Desk

•                     Successful execution of events within approved budget, timeline and expectations

•                     Proactively propose creative ideas/initiatives and get buy-in from the Management

•                     Plan, organize and communicate employee engagement events/activities

•                     Source venue, catering and coordinate development of materials to execute a quality event

•                     Maintain and update supplier, customer list/name card in the database

Requirements

•                     GCE O Levels

•                     3 to 4 years of experience in administration or related functions

•                     Team player with a strong willingness to participate and help others

•                     Detail-oriented, thorough, and takes ownership of work

•                     Able to handle company information with confidentiality and discretion

•                     Good telephone etiquette and able to multitask

•                     Effective interpersonal skills

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: 6950 9741

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Yeoh Xianni (Sherry)

Ref: Y66893R9