Admin (Production) - #1128452

Job Description

• Maintain and update lifting plans, equipment certifications, inspection reports, crane maintenance and operator & lifting team competency records.

• Track expiry and renewal dates for lifting gear, crane certifications, and operator licenses.

• Manage incident, near-miss, and risk assessment documentation.

• Organize, file, and digitize drawings, certificates, and department records.

• Ensure all lifting equipment meets inspection and certification requirements in line with regulations

• Support internal audits.

• Liaise with lifting supervisors, safety officers, and production departments regarding documentation and compliance needs.

• Schedule and record department meetings and equipment inspections.

• Assist with internal transmittals, approvals (E-Timesheet, E-Leave, Overtime), and document circulation.

• Maintain digital safety management systems and department databases.

• Perform data entry for lifting gear lists, ISO data sheets, and material receipts.

• Generate weekly and monthly reports on lifting operations and compliance status.

• Track and follow up on system approvals and internal reporting.

• Handle photocopying, scanning, stamping, and internal distribution of documents.

• Assist in organizing department files and redline mark-up drawings.

• Provide administrative support to other production departments as required.

• Take minutes during internal meetings

  Job Requirement

• Nitec/Diploma in Administration or an equivalent qualification

• Prior experience as an Admin Assistant, preferably in Marine, Shipbuilding, or Oil & Gas industries.

• Knowledge of lifting operations (cranes, hoists, rigging) and safety regulations is advantageous.

• Proficiency in Microsoft Office Suite.