Finance Executive (GC/SW) - #1127912

Roles and Responsibilities:

Order to Cash (“OTC”)

• Work closely with Order to Cash team (shared service) to ensure that daily receipts are promptly updated into the system particularly during month end to meet monthly financial close

• Ensure cash receipts and cheques are promptly banked in and reconciled to daily Citibank Statement.

• Ensure the smooth operation of auto-generation of invoices and receipts.

• Verify invoices/credit notes raised by commercial departments

• Prepare monthly/Quarterly AR related reports

• Prepare supporting schedules and to raise monthly e-Billing Requests on Fiori to invoice contractors for sales of consumables and stocks

• Training new users on how to raise e-Billing and e-CN Requests on Fiori

• Ensure users raise e-Billing and e-CN Requests on Fiori before cut-off dates

Master Data Management (“MDM”)

• Liaise with MDM Team on the creation of new customers, unblock requests, change in credit limit and credit terms via approved Credit Reviews and Sharepoint Form Requests

• Liaise with MDM Team to provide support to operation and commercial on the creation and removal of access rights on Fiori (ebilling system)

• Raise VMT netting requests

• Periodic reviews with MDM Team and Finance Harmony Team to check on accuracy of customer data

• Guide users how to fill up the Sharepoint Form Request for creation of new customers and unblock requests

Debt Collection and Creation of Sundry Customer

• Follow up on the status of long outstanding debts.

• Review debtors ageing for sundry customers to ensure debts are collected promptly

• Follow up on necessary actions to allow netting / contra arrangements

• Liaise with Collections Team on weekly basis to update on the classification of customers and contact details

Manhours

• Ensure Staff and Sub-contractor submit hours in manhours clocking system

• Liaise with IT and PICs to resolve any errors in posting of manhours entries

• Prepare relevant manhours reports for posting in SAP system

EAC Reports

• Perform rollover of EAC reports and updating of links in reports

• Run and print EAC Reports

Fixed Assets

• Perform annual sighting of BP Finance fixed assets

• Maintain and update list of BP Finance fixed assets on TrackCSM

• Raise fixed asset purchase requests, transfer requests and disposal requests for laptops and computer accessories

Others

• Raise purchase requests and do service entries for finance related invoices

• Raise Kofax payment requests

• Ensure STEML Authorisation Limits are updated in accordance with Group Authorisation Limits

• Archiving AR documents onto the shared drive

• Arrange meetings and booking of meeting rooms

• Participate in process improvement projects and implementation of new initiatives from time to time.

• Manage updates to Manual of Authorities for ST Engg Marine Ltd

• Provide administration support and adhoc tasks to Finance AVPs and GFC on day to day basis

Job Requirements

• Diploma / Degree in Accountancy or Business with at least 1 - 3 years’ experience in similar capacity.

• Working knowledge of SAP system and MS Excel.

• Good interpersonal skills

• Meticulous and pay attention to details

• Able to manage tight deadlines especially during closing periods

• Willingness to take on additional tasks when needed

• Working location at Benoi, working hours from Mon - Fri 7.30am to 5pm, islandwide transportation provided.