Administration Executive - #1127192

About NTRUST

NTRUST is a licensed Australian migration consultancy based in Singapore with over 20 years of experience helping individuals and families migrate to Australia. We’re known for our professional standards, transparent process, and client-centred approach.

Role Overview

We’re hiring an Administrative Executive to keep daily operations organised and consistent. The role focuses on accurate documentation, structured coordination, reception duties, and basic marketing support.

Key Responsibilities

• Welcome visitors, manage reception, and handle incoming calls

• Manage enquiries through phone, email, and walk-ins, directing them appropriately

• Take clear and accurate meeting minutes and circulate follow-up actions

• Support scheduling, calendar coordination, and meeting logistics

• Maintain well-organised digital filing systems and ensure records are updated correctly

• Prepare, format, and organise documents, templates, and simple reports with a strong focus on accuracy

• Assist with data entry, uploads, and basic system updates

• Liaise with vendors, partners, and service providers

• Support digital marketing tasks such as uploading posts, updating links, preparing simple materials, and coordinating logistics

• Assist with general administrative tasks, including supplies, printing, and document handling

Requirements

• Excellent attention to detail and a high standard of accuracy in all tasks

• Strong organisational skills and ability to manage routine tasks reliably

• Clear written and verbal communication

• Proficient in Microsoft Office; familiarity with CRM systems is an advantage

• Experience in administration, reception, or office coordination is an advantage

• Familiarity with social media platforms or comfortable learning new tools

• Professional and able to handle sensitive client information responsibly