Personal assistant cum sales admin [Japanese speaking/ UP TO $5k] - #1125656

JOB ID: 1112711
Responsibilities:

• Personal Assistant to CEO (40%):
  
  • To manage CEO’s calendar, appointments, meetings, and travel arrangements.
  • To provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities.
  • To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).
  • To translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality.
  • To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.
  • To handle confidential documents and company data with discretion.
  Sales administration activities (50%):
  
  • To support the sales department with sales administrative tasks including preparing quotations, tenders, etc.
  • To receive, verify & process orders through internal liaison.
  • To prepare marketing presentation materials and samples.
  • To maintain and update sales & customer records, distributor agreements, etc.
  • To compile monthly sales reports.
  Marketing activities (10%):
  
  • To plan & monitor various marketing activities to be executed by the Marketing Executive.

Requirements:

• Min. 5 years’ experience in a similar position.
• Familiarity with sales reports and sales records.
• Proficiency with word processing and spreadsheet software.
• Excellent organisational and multitasking skills.
• Excellent written and verbal communications skills in both English and Japanese, in order to do translation & act as translator for CEO, when communicate with the headquarter in Japan & Japanese-speaking clients.
• Exceptional interpersonal and customer service skills.

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EA Personnel Name: Kajimkhaan Karalgash
EA Personnel Reg. no.: R22107165
EA License no.: 07C5771