Accounts and Administrative Executive - #1125597

ORCHARD ROAD PRESBYTERIAN CHURCH

THE PRESBYTERIAN CHURCH IN SINGAPORE

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Orchard Road Presbyterian Church (ORPC) is a family-oriented church with members from all over Singapore. We are a multi-generational church with 1000+ worshippers from all walks of life. Founded in 1856, our Church has a history which spans over 165 years. 

We are prayerfully seeking a suitable individual to support our church in the area of accounts and administration.

POSITION: ACCOUNTS and ADMINISTRATIVE EXECUTIVE

POSITION SUMMARY:

Reporting to the Church Office Manager, this position is primarily responsible for the general accounting and non-congregational administrative support of the church office. 

DUTIES AND RESPONSIBILITIES:

• Liaise with Corporate Treasurer on payment submissions and various accounting transactions to ensure that they are processed correctly and in a timely manner.

• Prepare and update various Ministries and House & Property expenses report for tracking and budget monitoring purposes.

• Keep and update a record of the church assets and equipment listing including coordinate periodic physical verification of assets and monitoring of items for write-off.

• Maintain various database and spreadsheets for church management reporting purposes and ensuring that the records are complete and current.

• Reconciling internal records and financial statements from Corporate Treasurer on relevant church expenses for internal control purposes.

• Identify accounting errors and address discrepancies including continuous review of the accounting related process for system and process improvement.

• Prepare monthly reports and quarterly invoices for cost-sharing of relevant church operating expenses.

• Check and verify the accuracy of the weekly Banking / Collection Reports.

• Support Finance Committee in the annual budgeting process and various ad-hoc analysis as may be required.

• Check and verify the accuracy of all invoices and claims for payments including reimbursement for staff expenses relating to transport, hospitality, medical, book allowances etc.

• Prepare weekly payment vouchers for approvals.

• Assist in the audit of financial statements and internal control of the church.

• Assist in periodic submission of statutory returns in a timely and accurate manner.

• Assist in the effective and efficient running of the church office and sharing in some of the general office duties as assigned.

QUALIFICATIONS, EXPERIENCE AND SKILLS:

a)      Diploma in Accounting or ACCA Level 2.

b)      At least 3 years’ experience assisting in financial reporting, preparation and review of financial reports and 8 years of working experience.

c)      Experience assisting in budgeting, forecasting and financial analysis.

d)      Compliance experience to ensure financial operations comply with all relevant laws and regulations.

e)      Comprehensive knowledge of accounting procedures and financial principles.  

f)        Knowledge of Singapore’s regulatory environment including Charity Portal filing requirements, GST compliance and religious organization regulations.

g)       Good organizational abilities with a high level of accuracy and attention to detail.

h)      Strong computer skills and competency in Microsoft applications including Word, Excel and Outlook.  

i)        Advance knowledge of Excel (using financial formulas and creating spreadsheets).

j)        Proficiency in creating automated financial reports for church leadership, including giving statements, ministry budgets and stewardship dashboards.

k)       Good verbal and written communication and interpersonal skills.

l)        Ability to multi-task with solid time management and task prioritization skills.

m)    Problem-solve independently and collaborating with others as required.

n)      Commitment to serve the community with integrity and discretion, with strong interpersonal skills and ability to work respectfully within a faith-based organizational environment

o)      Adaptability to learn new church technologies and drive continuous improvement in financial stewardship practices.

OTHER REQUIREMENTS:

a)      Comfortable and discreet in handling confidential and sensitive financial information.

b)      Committed to standing as a moral and upstanding representative of the church community.

Please send your full resume to:

Orchard Road Presbyterian Church

3 Orchard Road

Singapore 238825

Attention: Diane Tee, Church Office Manager

or email to [email protected]

Only shortlisted candidates will be notified.