Facilities Management Executive - #1124676

Job Description & Requirements

The Facilities Management Executive supports the Senior Facilities Management Executive and Facilities Manager in executing maintenance and operational activities. This role focuses on hands-on maintenance, routine inspections, and assisting with regulatory compliance efforts to maintain a safe and functional nursing home environment.

Your role

Maintenance and Inspections

• Conduct regular inspection of the building facilities to ensure all are in good service condition and maintained in accordance with the standards required by the relevant authorities.

• Ensure that routine maintenance works are scheduled, carried out, and documented as per the nursing home’s operational requirements.

• Conduct post-analysis of system and equipment breakdowns and establish remedial actions to prevent future occurrences.

Contract Management and Procurement

• Prepare requirements and administer Request for Quotation (RFQ) and tenders for routine maintenance services and works.

• Supervise and oversee contractors to ensure that repairs and routine maintenance

• Works are completed according to the terms and conditions of the contracts.

• Assist in the coordination of contracts management, progress monitoring, installation and testing of equipment to ensure the terms and conditions of the contracts.

• Ensure that new preventive maintenance contracts are in place before the expiry of equipment warranties.

Inventory Management

• Monitor inventory levels of maintenance supplies and parts to ensure availability.

• Coordinate procurement of replacement parts required for building maintenance and equipment needs.

Outsource Partner and Vendor Management

• Oversee and manage both M&E and Security Services outsource partners, ensuring they execute their roles and responsibilities in accordance with their contract requirements.

• Manage suppliers, vendors, and specialist contractors for building M&E systems, medical devices and exercise equipment.

Feedback Management

• Attend to and manage feedback, queries and suggestions relating to the premises within.

Compliance and Safety

• Ensure all work activities are carried out in compliance with Workplace Safety and Health regulations and other relevant standards.

• Assist and coordinate fire-related inspections to ensure the fire protection system and equipment of the buildings are in good operating condition as per statutory requirements.

Facility Upgrades and Emergency Preparedness

• Provide support during facility upgrades, renovations, and special projects.

• Assist in setting up emergency preparedness measures and respond to urgent maintenance needs.

• Undertake any other duties as assigned by the direct reporting officer or Head of Department (HOD).

REQUIREMENT

• Bachelor's degree in Facilities Management, Engineering, Building Services, or a related field with at least 2 years’ experience, preferably in a healthcare or nursing home setting.

• OR a Diploma in Facilities Management or Engineering with at least 4 years’ experience, preferably in a healthcare or nursing home setting.

• Possess a valid Fire Safety Manager (FSM) certification registered with the Singapore Civil Defence Force (SCDF) and preferably has practiced as an FSM for at least 1 to 2 years.

Skills and Knowledge:

• Basic knowledge of building systems, including ACMV, fire protection, plumbing, electrical, and security.

• Strong attention to detail and problem-solving skills.

• Ability to work independently as well as within a team environment.

• Good communication skills with the ability to establish priorities and multitask effectively.