HR Executive - #1124577

Recruitment

• Coordinate job postings and manage applicant submissions

• Prepare pre-employment documents & ensure completeness of application submissions

• Liaise with clients for candidate approvals including submission and follow-ups

Onboarding

• Handle work pass process

• Prepare and explain employment contracts and follow up on signed LOAs & Addendums

• Create and maintain employee P-files

• Arrange agreements for onboarding ( PPE & Company assets )

• Set up new joiner accounts under HRIS and conduct pre-commencement briefings

• Notification to site admin/client on commencement dates

• Conduct orientation & track/ follow up on signed onboarding documents and orientation forms

Operations

• Manage staff movement ( New join/resigned staff/transfer staff etc) & update monthly manpower report

• Support in payroll process ( i.e HR/finance report, masterlist, payslip etc)

• Manage leave records, approvals, notifications and acknowledgements

• Source & arrange stand-in, inform client/site/finance department

• Dissemination, acknowledgement and keeping record of signed policies

• Handle staff enquiries/grievances/ disciplinary cases

• Managing appraisal (if required)

Training

• Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements

• seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.

Offboarding

• Collect resignation reason and formal acknowledgement

• Notify internal and client/site teams of departure

• Check through final timesheet submission

• Manage offboarding checklist and handover process

Requirements:

• Diploma or Degree in HRM, Business Administration or related field

• Minimum 2 years of relevant HR Experience, preferably in a generalist or operations role

• Experience handling multi-site or client- facing HR coordination

• Familiarity with Singapore employment laws and statutory requirements

• Proactive and able to work in a fast paced environment

• High Attention to detail and accuracy