Admin Executive (Payables & Expense Control) - #1123804

Job Purpose

Responsible for supplier-side accounts (invoice verification, payment processing, and expense tracking). Ensures all payments are accurate, properly supported, and timely, maintaining complete financial records and assisting in cost control and renewal matters.

Key Responsibilities

Accounts Payable

• Receive and verify supplier invoices and delivery orders (DOs).

• Match supplier invoices against approved POs and DOs from the Receivables Admin.

• Record supplier bills in Xero accurately with correct cost allocation.

• Prepare weekly/monthly payment schedules and submit for management approval.

• Process supplier payments via bank transfer/GIRO upon approval.

• Maintain AP aging report, payment proof, and supplier statements.

Expense & Administrative Control

• Manage petty cash, staff claims, and utility payments.

• Track and renew company licenses, insurance, and certifications.

• File all invoices, payment proofs, and supplier records systematically.

• Assist in preparing monthly cashflow and expense summary reports.

• Support management in maintaining financial accuracy and documentation for audits.

Requirements

• Diploma or higher in Business, Accounting, or related field.

• 1-3 years of experience in AP or accounting support (F&B / SME background preferred).

• Knowledge of Xero or similar accounting systems.

• Meticulous, responsible, and able to manage multiple payment deadlines.

• Independent worker with good organisational and communication skills.