Bookkeeper - #1120285

Job Purpose:

Responsible for maintaining accurate financial records, performing day-to-day accounting tasks, and ensuring compliance with company policies and statutory requirements. Supports management with timely financial reports, reconciliations, and bookkeeping activities using Xero (or relevant accounting software).

Key Responsibilities:

• Record all daily financial transactions (sales, purchases, payments, receipts).

• Maintain general ledger and ensure all postings are accurate and up to date.

• Manage petty cash transactions and staff expense claims.

• Issue and record customer invoices and supplier bills in Xero.

• Create and send invoices to customers.

• Monitor and follow up on overdue payments.

• Reconcile customer statements and ensure collections are properly recorded.

• Maintain updated records of client payments and outstanding balances.

• Verify and record supplier invoices and delivery orders.

• Prepare supplier payments (via bank transfer, cheque, or online payment).

• Reconcile supplier statements and resolve discrepancies.

• Maintain proper filing of supplier invoices and payment proofs.

• Perform monthly bank reconciliations.

• Ensure all transactions in bank statements are matched with system entries.

• Assist in reconciliation of company credit cards, PayNow, and online payment platforms (e.g., Shopee, FairPrice, etc.).

• Assist in monthly closing and generate management reports (P&L, balance sheet).

• Prepare schedules for auditors or management as required.

• Support budgeting, forecasting, and cost analysis where necessary.

• Ensure accurate filing of financial documents and receipts.

• Assist with GST submission and other statutory filings (IRAS, CPF, etc.) when required.

• Maintain confidentiality of all financial information.

• Liaise with internal departments (Admin, Sales, Operations) for invoice verification and payment matters.

• Coordinate with external auditors, tax agents, and suppliers when necessary.

• Support management with ad-hoc financial or administrative tasks.

Requirements:

• Diploma or higher qualification in Accounting, Finance, or related field.

• Minimum 2 years of bookkeeping or accounting experience (F&B or manufacturing industry preferred).

• Proficient in Xero accounting software and Microsoft Excel.

• Strong attention to detail and good organizational skills.

• Able to work independently and meet deadlines.