Executive Secretary (Temp - 4 months) - #1117145

Responsibilities:

• Provide full spectrum of secretarial support to Senior Management

• Manage calendars, schedules, conference calls, meetings and appointments

• Coordinate complex travel arrangements, including booking of flight tickets, hotel accommodation and visa processing for Senior Management and the team

• Support the preparation and submission of business trip expenses, mobile phone bills, entertainment claims for Senior Management and the team

• Prepare, organize and upload documents and reports for Board of Directors, Audit Committee and management meetings

• Maintain an organized filing system for documents and reports and ensure efficient retrieval when needed

• Coordinate the collection of documents requiring the signatures of Senior Management and ensure prompt distribution to relevant business units and departments

• Manage office supplies and equipment to ensure smooth daily operations.

• Provide day-to-day administrative and operational support to the team as required

• Provide secretarial support to the GCEO during the primary secretary’s absence

Requirements:

• Diploma/Certificate in Secretary or related field with at least 5 years’ of relevant working experience

• Proficient in Microsoft Office applications, such as Word, Excel and Power-point

• Good oral and written communication skills

• Discretion and trustworthiness in handling sensitive and confidential information

• Resourceful, self-driven and high degree of professional integrity

• Ability to work independently with strong organisational and time management skills