HR and Admin Executive - #1117090

Human resource function

1. Responsible for overall system in HR department and oversee full spectrum of HR.

2. Process monthly payroll, government grants/claims, budgeting, administer annual increment exercise and bonus payout.

3. Manage the submission of reports, surveys, and statistical data to MOM, the Department of Statistics, and other relevant authorities.

4. Understanding and executing staffing requisition, requirements and issues from all departments

5. Drafting and updating of documents such as letters, employee handbook, performance appraisal, forms, policies and other HR related documents.

6. Screening the candidates by resume shortlisting, phone interview and face to face interviews; coordination with the concerned departments & background verification of the shortlisted candidates.

7. Oversee e-Leave management, administration and other leave-related matters. Manage year-end e-Leave closure. 

8. Coordinate the onboarding process for new employees, including submitting IT requests for laptops, mobile phones, and other necessary equipment. 

9. Track employees due for confirmation and prepare relevant letters, including confirmation, promotion, transfer, and resignation acceptance letters. Ensure updates are accurately recorded in Infotech.

10. Conduct exit interviews and manage the clearance procedures for departing staff to ensure a smooth transition.

11. Maintain and organize personnel files for all new hires, ensuring accurate documentation and a structured filing system. Input new employee details into Infotech.

12. Oversee the planning and execution of company events or employee engagement activities

13. Support Manager, General Administration of HR in other initiatives and projects.

14. Other HR related Ad-hoc works.

Administrative function

1.      Perform general office administration work including insurance, road tax renewal, upkeep of office premises, etc;

2.      Liaise with external vendors for outsourced services provided to the company;

3.      Maintain and update IT Asset Management list

4.      Managing training, documentation, audits, communication, and safety-related activities related to ISO and Workplace Health Safety

1. Oversee sustainability reporting -  helping to collect and organise data on a company’s environmental, social, and governance (ESG) performance

Requirements

1. Minimum 2 years of working experience as HR generalist with full spectrum of HR

2. Ability to work independently under minimal supervision

3. Ability to work well with a team across multiple departments - people-oriented

4. Proficient in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.

5. Strong organizational skills with excellent attention to details, willingness to develop & learn new skills.

6. Good writing, analytical and problem-solving skills.

7. Discretion, confidentiality and professionalism at all times.