Executive/Senior Executive, Administration & Procurement - #1116907

Become a key player in a dynamic team driving excellence in procurement, contract management, office administration, facility upkeep, and IT support—empowering our organization to thrive every day!

Procurement

• Maintain good understanding of the procurement policy to ensure proper procedures and administration are being complied

• Perform timely execution of procurement activities and submissions to achieve optimal Procure-to-Pay (P2P) results

• Generate tender documents, contract drafts, and purchase orders in accordance to procurement policies and guidelines 

• Support sourcing efforts through market research and supplier engagement together with stakeholders

• Render guidance to evaluation committees for tender submissions and generate recommendation reports

• Confer with stakeholders to determine the best approach to resolve procurement needs

• Render guidance and assistance to the department associates

Office Administration

• Monitors and provide support in areas of general office supplies and services

• Preparation of reports and minutes for the department and meetings

• Preparation and issuance of staff onboarding equipment and items

• Manages business relationship with suppliers

Facilities Management (FM)

• Collaborate and coordinate with subcontracted FM team to ensure all facility-related purchases and requirements are fulfilled

• Review FM team’s service report and completed works

• Conducts quarterly meetings with FM team to keep updated of FM team’s progress and scope

Information Technology (IT)

• Render administrative support for IT and communications infrastructure and contracted IT suppliers

• Coordination of related works with suppliers

Any Other Duties

• Contribute to process improvements and team’s projects

• To perform any other duties as assigned by the Reporting Officer

Requirement & Skills

• Bachelor’s Degree preferably in the area of Supply Chain Management

• Candidates without a Bachelor’s Degree should possess at least 5 years of experience in the field of procurement

• Minimally 3 years of experience in similar capacity

• Experience of working in both public and private sectors with good understanding of procurement process will be an added advantage

• Good command of English especially in formal writing and high level of meticulousness is a requisite

• Proficient in areas of contract drafting and contractual terms, ITknowledge and skills, and facilities management understanding