Contract & Procurement Executive / Engineer - #1116769

Contract & Procurement Engineer/ Executive – Supply & Value Chain Functional Group

Position: Contract & Procurement Engineer/ Executive

Department: Supply & Value Chain Functional Group

Base location: Singapore

Travel: Occasional short business trips per project requirement.

Role Overview:

Our Contract, & Procurement Engineer/ Executive role requires the successful candidate to support diligently both the Project and Service teams on delivering our design & built of turn key EPCC scope of works. This requires to ensure supply chain needs of Company are met in timely, cost optimised and compliant manner.

Pre-requisite:

i) Minimal of Diploma in Supply Chain Management, Engineering, or relevant qualification.

ii) 3 or more years’ experience in relevant roles and responsibilities in Oil & Gas or Construction industry.

iii) Proficient in Microsoft Outlook, Excel and Word.

iv) Organised, Good interpersonal skills, dedicated with positive attitude and responsive.

v) Good command of written and spoken English to communicate well with domestic and overseas Manufacturers/ Suppliers/ Sub Contractors/ Service Providers (“Vendor”).

vi) Possess knowledge and experience of procuring valves, piping materials, electrical equipment, cables, instrumentations and control equipment

Responsibilities:

a) Prepare and issue Request for Quotation (RFQ) to qualified Vendors.

b) Follow up with Vendor to obtain required quotation/ proposal as per set time line.

c) Ensure Vendor’s quotation/ proposal to comply in both commercial and technical requirement per Projects’ needs.

d) Vendors’ quotation/ proposal cost evaluation, analysis and review for cost optimisation.

e) Co-ordination with Company’s Engineering for closure of open technical matter.

f) Co-ordination with Company’s Project in-charge for schedule related matters.

g) Participate in negotiation and finalising of Contract’s terms and conditions.

h) Preparation and Issuing of Purchase Order/ Contract to award Vendors.

i) Follow up with Vendors for Purchase Order/ Contract’s acknowledgement.

j) Qualify New and Maintain Existing Approved Vendor.

k) Responsible in verification, and processing of Vendor’s invoices as well as invoice dispute resolution.

l) Coordinate non-conformance claims, return and replacement of defective product/ services with Vendors.

m) Timely update Purchaser Order/ Contract’s status, Material Requisition Status and Approved Vendor List.

n) Track and coordinate all expediting activities from release of purchase orders to final payment of vendors’ invoices.

o) Timely control all vendors delivery schedule as per planned project Expediting Level and closely follow up and monitor with vendors on order status, and production progress updates.

p) Coordination with vendors, forwarders and site construction management team to ensure smooth flow of materials and deliverables, and availability site storage space as well as timely provision of logistics information.

Reporting Line:

a. Manager of Supply & Value Chain function