Administrative Manager - #1115600

We are seeking a highly organised and proactive Administrative Manager to oversee and manage key administrative functions within our organisation. This is a leadership role that requires attention to detail, excellent communication skills and the ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities:

• Provide day-to day administrative support and work closely with Operations team

• Serve as a liaison between stakeholders’ for administrative matters.
  

1. HR

• Perform daily check on workers' attendance and to ensure the attendance is approved promptly

• Maintain up-to-date employee records and documentation.

• Update new employee’s data into app portal

• Keep track of employee OT

• Monitor and verify employee attendance and working hours.

• Check the daily attendance tracking system and ensure timely submission and accuracy.

• Generate and submit regular reports to management regarding workforce attendance and productivity trends.

• Apply on behalf of employee MC, AL into app portal

2. Operations

• • Submission of staff expenses and petty cash claims

• • Prepare monthly integrated Facilities Management (IFM) schedule for sites

• • Prepare and consolidate inspection reports and supporting documentation for processing of invoices

• • Assist with submission of data for sustainability reporting

3. Procurement Oversight

• Manage and coordinate the procurement of office supplies, equipment, and services.

• Develop and maintain relationships with vendors and suppliers.

• Ensure all purchases are cost-effective, timely, and comply with company policies.

• Maintain accurate procurement records and documentation.

3. Finance

• Ensure recurring and adhoc invoices are sent promptly to external customers

• Check invoicing are sent with supporting documents

• Email invoices to external customers and handle any billing enquiries

4. Administrative Leadership

• Develop and implement administrative systems and policies to improve efficiency.

• Maintain and updating of department common drive

• Provide support for audits, reporting, and general compliance as needed.

• Any adhoc duties assigned