Mailroom and Office Facilities Assistant (Securities firm, Central) - #1115261

RecruitFirst is hiring! You will be outsourced to:

Location: Central

Duration: 12 months contract (subject to extension/conversion)

Working Hours: Mon – Fri: 830am to 6pm

Salary: Up to $5200 per month (based on experience)

Job Description:

 Mailroom Services (20%)

• Sort, distribute all inbound mail items (courier, mail, registered, inter-office).

• Fold and/or post outgoing mail and seals envelopes by hand.

• Adhere to mail delivery run schedules.

• Collect returned cheques from banks.

• Arrange local and overseas courier pickups

• Update and maintain mail logs.

• Mail franking and request top up if credit is low.

• To maintain and upkeep the mailroom supplies and equipment

Office Facilities (80%)

• To ensure adequate printing consumables & envelopes supplies in all utility area.

• Perform daily office walkabout to report and/or follow up on defects/faulty equipment, lightings and other facilities, including maintain and check on fire extinguishers.

• Perform 1st level troubleshooting on facilities faults, report to FM and place service calls when needed.

• Hands on to carry out in-house repair and maintenance jobs within the capacity to do so.

• Escort suppliers’ servicing team into office premises for maintenance and/or inspections.

• Regular upkeep of office area (including maintain and tidy utility area, storage area)

• Assist in the Building/Landlord fire drills, system/ power shutdowns, periodic inspections, etc.

• Assist in logistics requests for company events both internally and externally as needed (including Play-recreation area set-up). Coordinate with Secretaries for Group CEO’s office events, including standby for overseas guests’ visits.

• Works collaboratively within the Admin & Facility Management team on renovation projects, office relocations and workspace rearrangement

• Assist to run errands and/or any ad-hoc duties as assigned.

 Requirements:

• Min N level and above

• 2 – 3 years of relevant experience is preferred

• Familiar with franking machines & SingPost requirements

• Experience in administrative work is an advantage

• Singaporeans only.