Administrative Executive (Immediate vacancy) - #1114676

 Job Responsibilities:

• Assist with day-to-day administrative and front desk operations for the office

• Maintain the front desk area and meeting rooms tidy, neat, and orderly.

• Coordinate the maintenance and supply of office equipment, such as copier machines, flower arrangements, corporate gifts, pantry supplies, stationery, and a recycling initiative etc.

• Maintain postage records and franking credits, and arrange for courier services and distribution of mail.

• Managing calendars. Booking conference rooms and managing of the audiovisual equipment.

• Organize and schedule meetings and annual events, including logistics, luncheon arrangements, and gift arrangements during festive seasons.

• Maintained and updated records of complimentary car park tickets for visitors and guests.

• Assist management members with insurance claims, if required.

• Manage email communications and announcements to staff.

• Providing backup assistance for our Chairman, CEO and COO. 

• Work with the Tea Lady to serve visitors and guests.

• Provide administrative support to other departments when required.

• Other tasks as and when required.
   

Front Desk Management

• Manage the front desk to ensure a positive first impression for guests, answer and direct phone calls

• Handling inquiries and forwarding of calls

• Maintain and update the meeting room booking diary and assist with booking meeting rooms as needed.

• Attend to visitors and prepare meeting rooms for meetings

• Set up the projector and liaise with technical support for meetings when required.

• Ensure meeting rooms are tidy after use.

• Other tasks as and when required.

Job Requirements:

• At least 3 years of working experience in a similar capacity

• Able to communicate well

• Minimum GCE “O” level and above

• Independent, positive, mature mindset and able to demonstrate strong teamwork skills.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

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