Executive Assistant - #1114627

Join Our Passionate Team at TAK!

TAK Products & Services is a leading supplier of high-quality surface laminates for interior and architectural applications. We are looking for a proactive and resourceful Executive Assistant to the Business Development Director (Regional) to support regional business initiatives and day-to-day administrative tasks.

This role is ideal for individuals based in Singapore who are excel in office organisation, facilitate effective communication, and ensure timely completion of tasks. If you're a flexible and resourceful professional, ready to contribute to our dynamic team, we invite you to apply and support our regional business development initiatives. You will play a key role in coordinating meetings, preparing business documents, managing schedules, and assisting with travel arrangements across regional markets. A passion for business development and a willingness to support a fast-paced executive environment is essential.

Only Singapore Citizens or Singapore Permanent Residents are eligible to apply for this position.

Responsibilities:

• Manage and maintain Director's calendar, scheduling appointments, meetings, and travel arrangements.

• Conduct research, compile data, and prepare reports as required.

• Perform data analysis to support business development initiatives and provide actionable insights.

• Draft, edit, and proofread various documents, including emails, memos, and presentations, to ensure accuracy and clarity.

• Coordinate and facilitate communication between the Director and internal/external stakeholders, fostering positive relationships.

• Assist in the preparation of materials for meetings, presentations, and conferences, ensuring all necessary documents and information are readily available.

• Act as a liaison between the Director and team members, facilitating effective communication and collaboration within the department.

• Monitor deadlines, follow up on actions items, and proactively address issues to ensure the Director's responsibilities are met in a timely manner.

• Support office and IT administration tasks for the Director’s office, including coordinating with vendors, managing office supplies, and assisting with basic IT troubleshooting or coordination.

• Handle ad-hoc tasks and special projects as assigned, demonstrating flexibility and adaptability in a fast-paced environment.

Requirements:

• Diploma in any discipline

• 5 years of proven experience as a Executive Assistant/Personal Assistant or in a similar role.

• Strong analytical skills and capable of cross-functional collaboration.

• Excellent verbal and written communication skills.

• Proficient in using productivity software and tools (e.g., M365)

• High attention to detail and problem-solving skills.

• Candidates who require work pass sponsorship need not apply.

Additional Information:

• The work location is at Vertex @ Ubi

• 5-day work week (Monday to Friday)

• Fully on-site position