Executive Assistant - 6 months convertible / Immediate / $5,000 / Hybrid - #1113813

Job Description

• Travel & Meeting Arrangement

  • To work with the third-party service provider to make flights, transportation, and accommodation arrangement in accordance with the company’s policy.

  • To support and coordinate meeting arrangements for office and its visitors.

  Office Management

  • To manage the third-party service provider of office cleaning and maintenance to ensure delivery of satisfactory services according to Service Level Agreement

  • To coordinate courier / despatch services and distribute incoming mails / documents (if any). 

  • To manage office pantry and office storage space.

  • To plan and bring to life office festive decorations. 

  Stationery Management

  • Ensure sufficient stock level for printed forms, letterhead, envelopes, photocopy paper, and replenish them as & when required.

  • Coordinate and order company business cards for employees.

  • Consolidate stationery requests for HR department and order monthly. 

  Tenancy & License Renewal (yearly)

  • Renewal of admin building or business-related licenses and tenancy agreements

  Sponsorships & Donations

  • To record all Gifts, and Entertainment Declarations in the company’s register as per policy.

  • To coordinate sponsorships given to external associations / charities.
     

Job Requirements

• At least 1 to 3 years of relevant working experience in administrative duties

• Candidates without experience are welcome to apply

• Diploma in Business Studies/Administration/Management, Secretarial or equivalent

• Good command of written and spoken English

• We seek Mandarin-speaking candidates who are required to serve Mandarin-speaking clients

• Mature, independent and results-oriented

• Good in MS Word, Excel and Outlook

• Possess strong organisation skill and meticulous

• Pleasant personality with good interpersonal and communication skills

• Organised and meticulous

Interested candidates who wish to apply for the above positions, please click "Apply now" 

We regret that only shortlisted candidates will be notified. 

JAC Recruitment Pte. Ltd. 

EA License No: 90C3026

EA Personnel No: R1552289

EA Personnel Name: Tey Tai Nian