HR & Admin Executive - #1112195

HR Functions – 40%

• Administer and manage the Whyze HR system, including monthly calculation of commissions, incentive adjustments, and payroll preparation.

• Handle all matters related to foreign employees, such as work pass applications/renewals, arranging medical checkups, and updating records with the Ministry of Manpower (MOM).

• Oversee the full employee lifecycle — from onboarding and orientation to offboarding and exit formalities.

• Prepare HR-related documentation, including Letters of Appointment, Confirmation Letters, Performance Reviews, and Leave Records.

• Maintain accurate and confidential employee data and filing systems, ensuring compliance with company policies and regulatory standards.

• Liaise with relevant government authorities (e.g. MOM, IRAS) on HR-related matters.

• Perform other related duties as required.

Administrative Support – 40%

• Verify the accuracy of commissions, incentives, and sales invoices via the POS system.

• Extract, generate, and analyze data and reports to support operational and management decision-making.

• Coordinate and support the planning of company events and employee engagement activities.

• Perform other related duties as required.

Inventory Support – 20%

• Provide administrative support for procurement and inventory processes to ensure smooth operations.

• Monitor and manage inventory levels, anticipate supply needs, and handle ordering and follow-up with suppliers.

• Assist with stock receiving, including packing and unpacking of goods.

• Perform other related duties as required.

Requirements:

• Minimum 3 years’ experience in human resource and administration

• Strategic thinking, proactive, self-motivated, creative and be a team player

• Good communication & interpersonal skills

• Good attention to details, organizing skills and good follow-through skill

• Experience in Whyze HR system and Studio Manager system will be an advantage