Admin Executive - #1111555

Responsibilities

1)     To assist in managing overall office administration including management of office assets, stationery, office supplies and general office administration.

2)     To provide administrative support to various departments or staff, including preparing reports, organizing files and helping staff with queries.

3)     To assist with HR-related tasks such as onboarding new staff.

4)     To maintain databases and records, ensuring accuracy and confidentiality of information.

5)     To assist with daily attendance for the different projects.

a)     Checking of attendance.

b)     Adjustment of attendance.

6)     To assist with the bookings of Lead-in-blood and audiometry examination for staff.

7)     To assist in procurement of items.

a)     Source for vendors.

b)     Procurement of items which include raising of procurement request.

c)     Perform “Goods Received” for items received as well as completion of contracts from the vendor on a monthly basis.

8)     To assist with the monitoring of monthly expenses.

9)     To prepare monthly Newsletter.

10)  To assist in the execution of events and meetings.

11)  Any other duties as assign by the immediate supervisor.

Requirements

1)     Minimum Diploma from a recognized institution.

2)     Possess good interpersonal skills.

3)     Ability to multi-task, with attention to detail.

4)     Possess good communication skills (verbal and written).

5)     Able to work under time pressure.

Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with office equipment and systems is also beneficial