HR Coordinator - #1110589

Responsibilities:

Recruitment & Onboarding/Offboarding

• Assist in recruitment processes including posting job openings, application screening interview scheduling, and reference checks

• Manage end-to-end onboarding and offboarding procedures, ensuring all documentation complies with internal policies and audit requirements

• Maintain employee records in HRIS systems (Workday & HRiQ) and handle issuance of staff passes

• Coordinate pre-employment medical checkups, mandatory health assessments, audiometry tests and annual health screenings

• Utilize data analytics to track recruitment metrics such as time-to-fill, source effectiveness, and onboarding satisfaction

HR Operations

• Document management throughout the employee lifecycle including recruitment, confirmations, terminations, transfers, and contract management

• Prepare HR-related correspondence such as employment letters, visa support letters, and staff certifications

• Attend employee inquiries related to HR matters excluding compensation

• Ensure organizational charts and job descriptions are regularly updated

• Provide backup support for other HR functions such as recruitment, training, payroll and benefits administration

• Assist HR projects and employee engagement initiatives

• Apply data analytics to monitor HR operational efficiency, identify trends and support decision making

Learning & Development

• Support training activities including course registration, coordination with training providers and timely completion of evaluations

• Organize and facilitate training sessions, workshops and other learning initiatives

• Maintain accurate training records, track participation, and evaluate training effectiveness

• Provide logistical support for learning activities, including scheduling, venue arrangements and participant communications

• Administer and track training bond agreements

• Use data analytics to assess training impact and identify skill gap

Administration

• Manage day-to-day office operations and ensure the smooth running of office activities

• Manage office supplies, vendor relationships, and facility maintenance

• Coordinate travel arrangements and hotel reservation

• Perform other ad-hoc duties as assigned

• Support reporting and analysis of administrative costs and resource usage using basic data too

Requirements:

• Diploma in human resources or related discipline, with 1 to 2 years of relevant HR experience preferred

• Strong organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure

• Proficiency in MS Office applications

• Excellent command of spoken and written English

• Experience in multi-media would be advantageous

• Strong knowledge in Employment act, industrial relations act, CPF guidelines, tax treatment guidelines, govt. Polices etc

• Knowledge in Personal Data Protection Act (PDPA) and in HRIS system and applications preferred

• Ability to collect and interpret HR data to support decision-making

• Understanding of basic HR metrics (e.g. turnover rate, training effectiveness)

• Familiarity with data visualization tools (e.g. Power BI, Power Automate) is a plus 

• Willing to travel to work in Jurong Island

Interested candidate, please click "QUICK APPLY" to submit your complete resume.