Administrative Secretary - #1109311

About the role

The Administrative Secretary will handle various day-to-day tasks including clerical duties, administrative assistance, scheduling, and customer service. The role involves managing office communications, organizing meetings and appointments, maintaining records, and liaising with internal and external stakeholders

What you'll be doing

• Performing operation administrative duties support and preparing operation reports for the operation managers/HOD.

• Take charge on all reconciliation of attendance in the payroll system.

• Responsible for all vendor’s billing approval routing and ensure billings are processed accordance.

• Responsible to track all departmental follow ups and schedules.

• Participate in annual internal audits and safety initiatives organize by the company.

• Coordinate full spectrum of HR and payroll duties with Operations Managers/ Executives/Supervisors.

• Handling Office store Management and Inventories (uniforms, stationaries, stocks)

• Stand-in as operation role in critical situation or exigency situation

• Taking on the secretary role for event preparation; preparing meeting materials, minutes taking and etc.

• Handles company VIPs visit and coordinate with other department or sites on various visit schedule. To prepare formal internal communication with various stakeholders.

• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings

What we're looking for

• 3 years of experience as an Administrative Secretary or similar role with Bachelor's degree in Business Administration, Office Management, or related field is preferred

• Strong Clerical Skills and Administrative Assistance abilities

• Excellent Communication and Customer Service skills

• Proficiency in Scheduling and organizing meetings and appointments

• Exceptional organizational and time-management skills

• Ability to work independently and as part of a team

• Experience with office software, including Microsoft Office Suite