Executive Assistant; Admin (Healthcare) [SUPPORT ED] - #1107568

• Central West

• Working Hours: Mon- Fri 8.30am-6.00pm

• Basic + AWS + VB (~approx. 2 mths)

Primary Responsibilities (80%):

• Manage the Executive Director’s calendar, schedule meetings and appointments.

• Coordinate meetings: prepare agendas, take minutes, follow up on action items, and arrange catering.

• Handle outgoing and incoming mail distribution within the hospital and to external parties.

• Perform administrative tasks such as typing, filing, scanning, photocopying, and document management.

• Prepare routine correspondence, reports, and presentations.

• Coordinate special projects and initiatives as directed by the Executive Director; liaise with internal departments and external partners for implementation and follow-up.

• Collate and update data for departmental cost management and improvement efforts.

• Manage purchase and work requisition processes, including supplier quotations and invoice submissions.

• Process expense reports, course claims, night allowances, leave, and petty cash for department staff.

• Maintain confidentiality and handle sensitive information discreetly.

Secondary Responsibilities (20%):

• Collect and dispatch documents within hospital premises.

• Monitor and manage office supplies for efficient use.

• Provide general administrative support to team members as needed.

• Perform other duties as assigned by the supervisor.

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Nikki Samantha Yeo Jean Yee | R1984357

(13C63422)