Assistant Admin Manager (Facilities management/Insurance/Purchasing/North) - #1107489

Responsibilities:

(1)   Insurance Responsibilities:
• Work with insurance brokers on all insurance and claim matters
• Find the best insurance plans and premiums
• Check and recommend suitable insurance coverage for the company
• Keep all insurance records updated and organized

(2)   Building and Facilities Management Responsibilities:
• Work with consultants, contractors, and authorities on building matters
• Handle repairs and maintenance for company buildings and facilities
• Do monthly checks to spot issues and plan fixes
• Make sure all services follow contract terms
• Manage service contracts, including renewals
• Keep all related records up to date

(3)   Vehicle & Machinery Purchasing Responsibilities:
• Work with vendors to handle payment, delivery, and registration of new vehicles/machines
• Coordinate with internal teams for delivery, registration, and training
• Manage R&M (repair & maintenance) contract applications and renewals
• Update warranty and purchase details in admin records and SAP system
• Handle EZ-Link registration and keep ERP records updated
• Maintain all purchase-related records

(4)   Finance Responsibilities:
• Handle bank document submissions and credit card matters
• Manage e-banking setup and access
• Keep all banking documents organized and records updated

(5)   Government Licensing & Renewal Responsibilities:
• Apply for and renew various licenses with government agencies (e.g. MOM, HDB, NEA, SCDF, EMA, PUB, BCA, LTA, MPA)
• Handle applications for new equipment, noise monitoring, waste disposal, and certifications
• Ensure all licenses are kept up to date and records are properly maintained

(6)   ISO & BizSAFE Management:
• Handle documentation and renewals for ISO and BizSAFE certifications
• Liaise with auditors and ensure compliance with certification requirements
• Maintain and update all related records

Requirements:

• Diploma or Degree in Business Administration, Engineering, Logistics, Facilities Management, or a related field.

• Candidates with relevant certifications in WSH, ISO, BizSAFE, or Facilities Management will have an added advantage.

• Good understanding of regulatory compliance and government licensing processes (e.g. MOM, NEA, SCDF, BCA, LTA, etc.) is highly preferred.

• At least 3–5 years of relevant working experience in building and facilities management or handling Insurance Coverages or Upkeep of Vehicle & Machinery Purchasing

• Proficient in Microsoft Office

• Able to handle multi-tasking and work with minimal supervision

• Meticulous, organised, and responsible

• Able to liaise with government agencies and external vendors

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to irene.lee(at)cvistahr.com

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion

R23112063 | EA License 16C7883