Contract Management Administrator - #1107449

Role: Contract Management Administrator

Working Hours: Office Hours

Location: Ang Mo Kio

Type of Role: Contract 12 months (Conversion to Permanent)

Remuneration: $6,000

Remuneration: 1 month Completion Bonus (subject to contract completion and individual performance)

Role Summary:

The Contract Management Administrator is responsible for overseeing all contract-related activities throughout the contract lifecycle. This includes both pre-award and post-award responsibilities, with a focus on ensuring compliance, timely execution, and effective management of contractual obligations.

Key Responsibilities:

• Monitor and maintain contract awards, ensuring alignment with agreed terms and project milestones.

• Track contract expiry dates and project completion status to support timely renewals, tech refreshes, or terminations.

• Ensure all contractual changes are supported by appropriate documentation and approvals.

• Provide regular reports on contracts approaching expiry, including recommended follow-up actions.

• Monitor budget utilization and expenditure for all awarded contracts.

• Conduct periodic reviews of the contractual service performance and contract adherence.

• Confirm all contractual obligations are fulfilled and accepted prior to contract closure.

• Perform onboarding for 3rd party vendors, including debrief of roles and responsibilities.

• May be required to develop and maintain an annual calendar of contractual deliverables and tracking their completion status.

• Any other tasks as assigned by the team lead.

Contract Change Management:

• Manage contract amendments, ensuring all changes are properly approved and documented.

• Review and assess proposed changes to contractual specifications and ensure alignment with project requirements.

• Evaluate project documentation to identify and rectify any gaps before processing milestone claims.

• Respond to queries and provide clarifications on contractual terms and conditions.

Liquidated Damages (LD) Management:

• Act as the point of contact for processing accepted LDs, including:

  • Issuance and completion of compensation forms

  • Preparation of briefing materials for senior leadership (if applicable)

  • Coordination with Project Office, backend administration, and Customer on LD payout and status (if applicable)

Reporting and Continuous Improvement:

• Produce regular reports on contractual activities (e.g., budget utilization, deliverables status), in line with tender specifications.

Requirements:

• Minimum of 3 years of Contractual Agreements, Tender, Procurement Processes.

• Diploma Holder preferred in an Accounts/Finance background.

• Intermediate proficiency in Microsoft Office 365.

• Strong verbal and written communication skills.

• Ability to analyze complex problems and develop effective solutions.

• Proficient in written and spoken English.

• Singaporeans/SG-PR only.