Administrative Executive - #1107132

This role is essential to ensure compliance with statutory and regulatory requirements, maintain proper corporate records, and facilitate smooth board members and shareholder communications.

1. Assist in preparing and filing statutory documents (e.g. annual returns, resolutions, and changes to directors or shareholding) in compliance with local company law and regulatory requirements

2. Maintain and update statutory registers, minute books, and corporate databases

3. Assist in organizing and coordinating board and committee meetings, including scheduling, agenda preparation and minute-taking

4. Draft routine correspondence, board resolutions, and other legal documentation

5. Liaise with internal and external stakeholders, including auditors, legal counsel, and regulatory bodies

6. Monitor regulatory developments and ensure compliance with applicable corporate governance frameworks

7. Support the preparation of reports and documents for annual general meetings (AGMs) and other shareholder meetings

8. Assist with Know Your Customer (KYC), due diligence, and corporate compliance processes.

9. Perform other administrative duties as assigned by the Company Secretary or Corporate Secretarial Manager

10. Work on the annual renewal and appointment letters of Board of Directors and sub-committee members

Requirements

1. Minimum degree holder

2. Prior experience in corporate secretarial role is preferred

3. Proficient in Microsoft Office

4. Good writing skills

5. Strong interpersonal and communication skills

6. Excellent organisational and time management skills

7. Discreet, trustworthy and able to handle confidential information professionally