Purchasing Assistant - #1107045

Job Responsibilities

Materials Planning:

• Coordinate with relevant departments to forecast and plan material requirements based on demand and inventory levels. 
  
  

Purchase Order (PO) Management:

• Issue Purchase Orders to suppliers in a timely and accurate manner.

• Ensure all POs are aligned with internal requirements and pricing agreements.

Rescheduling and Adjustments:

• Reschedule orders based on changes in demand or delivery timelines.

• Communicate effectively with suppliers to accommodate adjustments.

Supplier Delivery Schedule Updates:

• Update and maintain accurate records of supplier delivery schedules.

• Track order confirmations and expected delivery dates.

Shipment Monitoring:

• Monitor supplier shipments to ensure timely delivery.

• Follow up on delays, discrepancies, or urgent requirements.
  
  

Documentation and Paperwork:

• Handle all related documentation such as PO filing, delivery orders, invoices, and GRNs.

• Ensure compliance with company policies and procedures.

Ad-hoc Duties:

• Support the purchasing department in any other tasks as assigned by the superior.

Job Requirements

-       Minimum 1 year of working experience in a purchasing, procurement or supply chain role

-       Basic knowledge of procurement processes and vendor management

-       Proficient in Microsoft Office (especially Excel)

-       Good communication and negotiations skills

-       Organize details-oriented, and able multitask in fast-paced environment

-       Able to start work immediately or within short notice an added advantage