Admin Assistant - #1106994

Administrative Job Scope

1. Office Administration & Coordination

• Manage day-to-day office operations to ensure smooth workflow

• Handle incoming calls, emails, correspondence, and general inquiries

• Maintain office supplies inventory and place orders as needed

2. Document Management

• Prepare, organize, and maintain company records, reports, and filing systems (physical and digital)

• Draft letters, memos, meeting minutes, and presentations when required

• Ensure confidentiality and proper handling of sensitive documents

3. Scheduling & Calendar Management

• Coordinate meetings, appointments, and travel arrangements for executives or teams

• Manage calendars and send reminders for important deadlines and events

• Assist in event planning and internal staff activities

4. Support to Departments

• Provide administrative support to Operations, or Project teams as needed

• Assist in preparing reports, data entry, and follow-ups on tasks or documentation

• Prepare quotation,scheduling jobs,prepare invoices, reports (if required)

• Help with onboarding new employees and maintaining staff records

5. Customer and Vendor Liaison

• Act as the point of contact for clients, suppliers, and service providers

• Coordinate deliveries, office maintenance, and external services

• Support invoice tracking, petty cash handling, and simple bookkeeping (if required)

6. Compliance and Internal Processes

• Ensure company administrative processes comply with internal policies

• Help implement and monitor adherence to SOPs and checklists

• Assist with internal audits and documentation for compliance

7. Other Ad Hoc Duties

• Support management with personal or confidential matters where required

• Handle courier arrangements, filing claims, and preparation of company documents

• Undertake special projects or tasks assigned by supervisors