PERSONAL ASSISTANT TO DIRECTOR - #1104935

We are looking for a resourceful and proactive Personal Assistant to support our Director in both professional and personal matters. If you're an energetic individual who thrives in a fast-paced environment and enjoys being constantly on the move, we want to hear from you!

Key Responsibilities 

1. Calendar, Communication & Time Management

·         Manage the Director’s dynamic schedule, including daily appointments and events.

·         Adapt quickly to schedule changes and reprioritize as needed.

·         Plan, coordinate, and ensure adherence to the Director’s calendar.

·         Screen and handle phone calls; circulate documents for signatures.

·         Maximize time efficiency by ensuring the Director remains focused on key priorities.

2. Travel Coordination

·         Handle end-to-end travel arrangements, including flights, accommodations, visa applications, and transportation.

·         Maintain accurate travel documentation and records for expense claims.

·         Prepare and submit detailed expense reports on behalf of the Director.

3. Information & Research Management

·         Conduct thorough research and present concise, well-written summaries.

·         Sift through large volumes of information to distil key insights for the Director.

4. Event Support

·         Assist in planning and organizing personal events, conferences, or functions.

5. Liaison & Communication

·         Serve as the primary point of contact between the Director and internal/external stakeholders.

·         Work closely with the Director to keep her informed and prepared for upcoming commitments.

6. Personal Assistance

·         Support the Director with personal errands and daily life management, such as appointments and item pick- up/drop-off.

·         Be on standby and readily available to assist as needed, with the flexibility to travel and work irregular hours.

·         Provide hands-on help with personal belongings when traveling or moving between locations.

·         Execute any other ad-hoc tasks or projects assigned by the Director.

·         Assist with family-related matters, such as:

o   Scheduling family appointments and activities (e.g. medical, school-related, extracurricular).

o   Coordinating with household staff or service providers (e.g. drivers, cleaners, tutors).

o   Handling family travel arrangements and logistics.

o   Ensuring the smooth day-to-day running of household or family-related errands.

·         Be on-call and available as needed, with flexibility for evenings, weekends, and travel.

·         Assist with handling and organizing personal belongings, especially while traveling.

Qualifications & Experience

·         Diploma or certification in Business Management or a related field.

·         Minimum of 3 years' experience in a similar personal or executive assistant role.

Key Skills & Attributes

·         Trusted confidante with the highest level of discretion and confidentiality.

·         Strong organizational and problem-solving skills; proactive in addressing potential issues.

·         Highly intuitive—able to anticipate the Director’s needs in advance.

·         Technologically proficient, especially in Microsoft Office (Outlook, Word, Excel).

·         Able to work independently and remain composed under pressure.

·         Excellent judgment, with strong written and verbal communication skills.

·         Quick to respond to urgent matters and capable of multitasking efficiently.

·         Physically fit and capable of handling physically demanding tasks and errands.