Management Associate (Group CEO's Office) - #1104252

Job Summary:

Join a high-impact role at the heart of executive leadership. As a Management Associate supporting the Group CEO, you will provide strategic, operational, and administrative support to ensure seamless execution of the CEO’s responsibilities. Based in Singapore with frequent international travel, this position demands a proactive, resourceful, and highly organized professional who thrives in fast-paced, high-stakes environments.

Responsibilities:

1. Executive Support

• Serve as the primary point of contact and trusted advisor to the Group CEO for all administrative and coordination matters.

• Manage complex calendars, schedules, and engagements across time zones.

• Prepare meeting materials, agendas, minutes, and ensure the CEO is briefed and well-prepared.

• Draft, edit, and review high-quality correspondence, presentations, and reports.

• Liaise with internal teams and external stakeholders, ensuring timely follow-ups and clear communication.

• Exercise sound judgment and absolute confidentiality in handling sensitive business matters.

2. Travel & Engagement Coordination

• Plan and coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and ground transport.

• Build and manage detailed itineraries across multiple locations and time zones.

• Provide real-time support during business trips; accompany the CEO to selected engagements when necessary.

• Represent the CEO professionally at events or meetings when delegated.

3. Project & Operational Support

• Monitor and follow up on action items, deadlines, and progress across multiple strategic projects.

• Develop and maintain efficient systems to track deliverables and improve workflow.

• Manage document organization, file systems, and operational records.

• Take ownership of ad hoc assignments and contribute to problem-solving and decision-making processes.

4. Flexibility & Responsiveness

• Highly responsive and adaptable to flexible working hours, including occasional evenings or weekends.

• Demonstrate agility in managing urgent or shifting priorities across different time zones.

Requirements:

Education & Experience

• Bachelor’s degree in Computer Science, Information Technology, Business Administration, or a related field.

• Minimum of 3 years' experience in executive support, project coordination, or strategic business roles.

• Prior exposure to C-suite environments is highly desirable.

Language Proficiency

• Full professional proficiency in both English and Mandarin (spoken and written) to communicate with Chinese stakeholders.

• Cantonese language skills are a strong advantage, especially for interactions with the Hong Kong office.

Key Attributes

• Highly organized, detail-oriented, and able to manage multiple priorities under pressure.

• Exceptional interpersonal skills and professional presence in formal settings.

• High emotional intelligence, with the ability to manage up and communicate across all levels.

• Independent, proactive, and solutions-oriented mindset.

• Flexibility to work outside traditional hours, including occasional evenings or weekends.

• Open to frequent international travel.

Why Join Us?

This is a unique opportunity for a dynamic individual to gain direct exposure to executive decision-making at the highest level of a diverse and growing group. If you are agile, discreet, and passionate about organizational excellence, we invite you to be a key part of our strategic operations!

Qualified candidates who thrive in dynamic, high-performance environments are encouraged to apply.