Assistant Executive, Procurement - #1103912

1.    JOB PURPOSE

Summarise in one statement why your job exists; and how it contributes to the overall mission/objective of the organisation.

You will be responsible to support the procurement manager for purchasing activities. You are expected to support the manager in interfacing and managing suppliers on operational and contractual matters as well compiling quotation/tender documentation.

2.    CRITICAL ACCOUNTABILITIES

List the responsibilities (Key Result Areas and the major activities) that must be achieved in order that the job purpose is fulfilled. For each KRA, document the performance measure(s) (i.e., outcomes) which indicate successful accomplishment of that KRA.

Your job responsibilities will include:

Assist in Procurement Process

·       Sourcing consumables, supplies and services.

·       Prepare and process requisitions and purchase orders.

·       Assist the End Users in resolving issues with suppliers.

Supplier Management

·       Maintain and update supplier information.

·       Monitor supplier performance and assess their ability to meet quality and delivery requirements.

Contract Negotiation

·       Assist in negotiating quotes and procurement terms with suppliers.

·       Ensure compliance with procurement policies and procedures.

System & Others

·       Involve in ERP implementation.

·       Sourcing for new sites and expansion.

3.    SKILLS AND KNOWLEDGE

State the minimum acceptable proficiency for this job.  Do not state incumbent-specific information.

Educational Requirements:

 Diploma

State other requirements/qualities such as personality traits, interests or skills required for the job:

 ·       Proficient in Microsoft Office applications such as Excel, Word and Powerpoint

·       Good communication and interpersonal skills

·       Able to work independently and a team player

·       Building Rapport – developing good relationships; getting along well with people and putting them at ease.

·       Client/Customer Awareness – exemplifying excellent customer service skills.

·       Interpersonal Relations – recognizing the “people” aspect of issues and the need for positive relationships; produces good results through interaction with others.

·       Listening Skills – attentive hearing; demonstrating understanding from what has been expressed.

·       Organizing/Planning Ability – problem solving and time management skills; meeting as well as working under deadlines; goal setting based on priorities.

·   Personal Work Ethic – meeting as well as working under deadlines; setting high standards for oneself.

·       Positive and Can Do Attitude

·       Excellent work integrity

Years of Experience Required:

 At least 2 years of experience in purchasing or procurement preferably in a healthcare industry/public sector.