Project Site Admin Cum Document Control - #1103802

We are seeking a proactive and detail-oriented Project Site Admin cum Document Controller to join our engineering and construction team. Based primarily at our Bedok project site, with coordination support from our HQ at Toh Guan Road East, this role plays a pivotal function in ensuring seamless communication, efficient documentation handling, and comprehensive administrative support between site and HQ.

You will be the go-to person for managing document flow, maintaining accurate records, and supporting day-to-day operations in compliance with regulatory and project standards.

This is a hands-on opportunity to contribute directly to project execution, build your skills in a fast-paced environment, and be part of a team that delivers with purpose.

Key Responsibilities:

• Provide day-to-day admin support to site engineers, project managers, clients and vendors.

• Assist in manpower movement updates, site attendance records, and timesheet tracking.

• Coordinate logistics such as PPE issuance, stationery, pantry items, site access cards, and accommodation/travel arrangements (if required).

• Coordinate with Safety for site onboarding for new staff/workers and manage records (e.g. training, safety orientation).

• Handle site office maintenance needs (Logistics & infrastructure, IT support coordination).

• Maintain and update project document logs (e.g. Specifications, Execution Plans, drawings, technical submissions, permits, inspection requests etc).

• Ensure all site documentation is filed according to ISO/QMS requirements and company SOP.

• Assist in compiling and submitting documentation for BCA, LTA, MOM, SCDF, etc., if required.

• Control issuance and retrieval of Controlled Documents (e.g. latest approved drawings, RFIs, NCRs, Method Statements).

• Track submission and approval status of site documents and follow up on pending approvals.

• Assist in preparing and issuing internal memos, minutes of meeting, and progress reports.

• Support preparation for audits and inspections (ISO, WSH, client).

• Liaise with HQ Admin/HR/Accounts for timesheet submission, leave forms, petty cash, etc.

• Assist with monthly reporting and document collation for claim submission.

Requirements:

• Minimum GCE ‘O’ / ‘A’ Level / ITE / Diploma in Business Admin or equivalent.

• 2–4 years of relevant experience in a construction or engineering project environment.

• Familiar with ISO documentation and site project processes.

• Proficient in MS Office (Excel, Word, Outlook). Knowledge of document control systems is a plus.

• Well-organized, detail-oriented, and able to handle multiple priorities under tight deadlines.

• Good interpersonal and communication skills.

• Able to work independently at site offices with minimal supervision.