Team Administrator (Business Acceptance & Compliance) - #1103558

 This Team Administrator will have a wide and varying role assisting the Senior Compliance Manager and Business Acceptance Manager to ensure that business agreements and internal policies adhere to current legal standards.

Responsibilities

• Arranging training sessions for the team (including checking calendars and room booking)

• Maintenance of intranet pages

• Taking minutes of meetings

• Meticulously examining operational practices to identify any discrepancies or potential areas of vulnerability and assisting with escalations in the event of non-compliance

• Review new client, new matter and CDD forms submitted by fee earners to verify compliance with AML Policies

• Ensure CDD memos, new client matter opening forms and supporting KYC documents are filed on the firm’s central database; ongoing review of CDD documentation held for existing clients

• Assist in the submission of AML questionnaires and annual AML returns as and when requested by local regulators

• Assist with the Firm’s internal audit processes

• Ability to assist with duties for other offices in differing time zones from time to time

• General ad hoc duties; including but not limited to supporting business acceptance tasks/projects as they arise

Attributes/Skills Required

• A thorough understanding of working in a professional, service driven environment and stakeholder/client/business confidentiality; experience working in a law environment beneficial

• Experience in a compliance analyst role or comparable function in compliance department functions OR hands-on experience with some exposure to aspects of compliance but no direct experience such as in a role as a legal EA or a company secretarial assistant beneficial

• Confident and professional manner with the ability to build strong relationship with fee earners and business services employees

• Excellent written and oral communication skills and the ability to interact effectively with a broad range of people in a professional manner; Chinese reading and writing skills would be advantageous

• Collaborative and supportive of the business and its initiatives

• Ability to escalate and communicate issues in a timely and effective manner

• Proactive, adaptable and open to change; able to organise and prioritise multiple assignments in a fast-paced environment

• Strong research, analytical and problem-solving skills with attention to detail

• Reliable, hardworking, work to tight deadlines and have the ability to remain calm when under pressure

• Anticipate and identify potential problems and provide innovative solutions

• Advanced Microsoft Office skills

Kindly state full details of qualifications, experience, current and expected salary in your resume.

Only shortlisted candidates will be notified.