Personal Assistant (PA) - #1103083
Koufu

DUTIES AND RESPONSIBILITIES:
Maintain senior management contact database and emails
Screen and direct phone calls and emails for senior management, and distribute correspondence appropriately when required.
Reading emails, letters, and texts, and replying accordingly as per instructed by senior management
Act as a point of contact among staff and external associates such as clients, business partners, vendors and etc.
Manage diary and schedule meetings and appointments by planning and scheduling internal and external meetings based on past trends and new requirements.
Involve in senior management meetings for taking dictation and minutes.
Make sure meeting material is in accordance before meetings by corresponding with and following up with appropriate parties
Direct management of the senior management driver schedule such as leave planning and etc.
Act as the point of contact and administrator for travel-related arrangements such as booking of flights, transport, hotel and entertainment. Ensure booking is in accordance with company policy.
Maintain sensitive and confidential written and oral information
Devise and maintain office filing system and other methods of data management
Handling certain budgets and accounts
Carrying out specific projects or tasks as instructed by the senior management
JOB REQUIREMENTS:
Minimum Diploma/Degree in Business Administration or equivalent work experience.
Proven work experience as a Personal Assistant with a minimum of 3 years’ experience in providing secretarial and administrative support to the C-suite level.
Excellent verbal and written communications skills
Must be bilingual in English and Mandarin, ability to translate documents and communicate with English and Mandarin-speaking stakeholders
PC literate with knowledge of MS Office proficiency
Outstanding organizational and time management skills
Decisive and committed, able to work under pressure
Ability to multitask and prioritize daily workload
Discretion and confidentiality
Meticulous and has problem-solving skills to deliver results and meet KPIs.
Working experience in Food & Beverage will be advantage
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