Personal Assistant (PA) - #1103083

Koufu


Date: 17 hours ago
District: Singapore
Contract type: Full time
Work schedule: Full day
Koufu

DUTIES AND RESPONSIBILITIES:

  • Maintain senior management contact database and emails

  • Screen and direct phone calls and emails for senior management, and distribute correspondence appropriately when required.

  • Reading emails, letters, and texts, and replying accordingly as per instructed by senior management

  • Act as a point of contact among staff and external associates such as clients, business partners, vendors and etc.

  • Manage diary and schedule meetings and appointments by planning and scheduling internal and external meetings based on past trends and new requirements.

  • Involve in senior management meetings for taking dictation and minutes.

  • Make sure meeting material is in accordance before meetings by corresponding with and following up with appropriate parties

  • Direct management of the senior management driver schedule such as leave planning and etc.

  • Act as the point of contact and administrator for travel-related arrangements such as booking of flights, transport, hotel and entertainment. Ensure booking is in accordance with company policy.

  • Maintain sensitive and confidential written and oral information

  • Devise and maintain office filing system and other methods of data management

  • Handling certain budgets and accounts

  • Carrying out specific projects or tasks as instructed by the senior management

 

  • JOB REQUIREMENTS:

  • Minimum Diploma/Degree in Business Administration or equivalent work experience.

  • Proven work experience as a Personal Assistant with a minimum of 3 years’ experience in providing secretarial and administrative support to the C-suite level.

  • Excellent verbal and written communications skills

  • Must be bilingual in English and Mandarin, ability to translate documents and communicate with English and Mandarin-speaking stakeholders

  • PC literate with knowledge of MS Office proficiency

  • Outstanding organizational and time management skills

  • Decisive and committed, able to work under pressure

  • Ability to multitask and prioritize daily workload

  • Discretion and confidentiality

  • Meticulous and has problem-solving skills to deliver results and meet KPIs.

  • Working experience in Food & Beverage will be advantage

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