HR cum Admin Executive - #1103041

Job description:

• Assist in the recruitment process including job postings, interview scheduling, and coordination with candidates.

• Maintain and update employee records, personal files, and HR databases.

• Prepare employment letters, contracts, and other HR-related documents.

• Assist with onboarding and offboarding processes for employees.

• Track and manage staff leave applications and attendance records.

• Identifying training needs and coordinating relevant learning programs to enhance employee capabilities.

• Support HR audits and prepare internal reports for submission to headquarter.

• Ensure HR practices are in full compliance with local labor laws and regulations, and support the review, updating, and implementation of HR policies and procedures.

• Assist in organizing company events, meetings, and training sessions.

• Manage office supplies inventory and place orders when necessary and assist in the renewal of relevant office licenses to ensure operational compliance.

• Coordinate and liaise with office vendors, service providers, and building management.

• Coordinate and assist with staff claims submissions, ensuring timely processing and proper documentation.

• Coordinate renewal of corporate insurance policies and maintain records of staff coverage.

• Handle work pass applications, renewals, and cancellations.         

• Ensure that all engineer and technician update their manhours in the system and generate weekly reports for the respective supervisors and managers.

Requirements:

• Diploma in Business Administration, Human Resources, or a related field.

• 3-5 years of relevant experience in HR.

• Strong knowledge of local employment laws and HR regulations to ensure compliance.

• Good knowledge of MS Office (Word, Excel, Outlook).

• Well-organized, detail-oriented, and able to handle confidential information.

• Strong communication and interpersonal skills.