Admin Executive (MNC/ Microsoft Office) JL18 - #1102534

Basic + AWS + VB

2 days WFH after 6 months probation

5days, 8:30am - 5:30pm

Job Descriptions

• Manage incoming calls and direct to intended recipients.

• Offer and serve beverages to the management and guests.

• Collect and distribute incoming mails.

• Handle and attend to courier services.

• Perform general administrative duties including monitoring and replenishment of pantry items, stationery, name card request and other office supplies.

• Liaise with contractors and vendors.

• Order office supplies, keep inventory of stock and records of office expenses and cost.

• Arrange travel and accommodation bookings.

• Invitation letter for visa arrangement. Data roaming and SIM cards arrangement.

• Administrative support to Managing Director

• Expats support i.e., Housing, Memberships, Maintenance follow-up, Apartment handover etc.

Monthly Public Holiday Notice to NOC offices.

• Filing of Confidential documents like Rental Agreements & Distributorship Agreements

• Support Corporate Events logistics where necessary.

• Assist with audit checkpoints, if any. Assets, Monthly 5S desk checks.

• Manage quarterly carpark season related matters.

• Manage rental of vehicles, petrol cards etc.

• Manage purchase of vouchers for sales department.

• Staff Pass making where necessary.

• Uniform management for Service department

• Manage contract tea lady’s claims and leave application on Coupa/HRIQ where necessary

• Any other duties and responsibilities that may be assigned to you by the management from time to time

Required Qualifications

1. Education and Experience

• Minimum Diploma education in any relevant area

• A minimum of 1 to 2 years' experience in a similar role

• Demonstrated proficiency in MS Office and other IT software

1. Technical Competencies

• Advanced proficiency in Microsoft Office Suite

• Strong documentation and record-keeping abilities

• Familiarity with office management systems and procedures

1. Professional Capabilities

• Meticulous with exceptional attention to detail and accuracy

• Strong organizational and time management skills

• Ability to maintain confidentiality with sensitive information

• Professional written and verbal communication abilities

• Proactive and positive working attitude

• Pleasant with service-oriented personality

• Team player with excellent communication and interpersonal skills

• Ability to work independently with minimum supervision

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email [email protected]

We regret only shortlisted candidates will be notified.

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