Senior / Admin Executive (1 year contract) - #1102240

Job Description

Operational admin

• Drafting service contracts

• Monitoring contract period for timely renewal

• Verification of therapist timesheets

• Generating service billing report

• Dissemination of monthly service invoices to external partners

• Reporting of indicators for Funder and Organisation (MOH quarterly reports, Monthly Dashboard, Quarterly Dashboard and OKR tracking)

• Coordinate staff training registration process (application and billing)

• Administrative and logistical support for Inservice training program

• Managing staff AHPC Continuing Professional Education system

• Attend to staff queries for administrative challenges encountered

• Engage with partner agencies for annual survey and delivery of appreciation gifts

Deployment/handover coordination

• Engage in therapist deployment discussions with therapy leads

• Documentation of deployment plans and schedule

• Communicate timelines and schedule of therapist hand overs and coverage dates with agencies point of contact

Project management/ Action Research/ Innovation

• Coordination of stakeholder meetings

• Consolidation of documents, legal or operational

• Submission of relevant documentation or application forms

• Tracking project milestones

• Assist in data collection (where appropriate)

• Basic data analysis

Service Quality

• Assist in Agency Engagement Plan development

• Monitor timelines and activities for Agency Engagement Plan

• Plan and schedule related activities such as agency meetings or staff meetings

• Assist in development of agency feedback survey(s)

• Consolidate feedback from agency or staff

• Work with therapy leads and manager for follow up plans for feedback received

Job requirement:

• Degree in business management.

• At least 5 years of working experience in general administrative work which include data and statistics.

• Added advantage if the incumbent has worked in public agencies or social service sector.

• Strong in organizational skill

• Good knowledge in IT application (e.g. MS Office)

• Analytical and meticulous.

• Driven and able to work under pressure in an evolving environment.

• Good interpersonal and communication skills.

• Has the mindset to improve organizational effectiveness and efficiency.