Shipping Assistant - #1101915

Shipping Executive / Shipping Assistant (Import & Export Documentation)

Job Responsibilities:

1. Handle full set of import/export shipping documents, including:

   • Bill of Lading / Air Waybill

   • Commercial Invoice & Packing List

   • Certificate of Origin

   • LC (Letter of Credit) documentation (if applicable)

   • Customs declaration and permit applications via TradeNet

2. Liaise with key parties:

   • Freight forwarders, shipping lines, and courier services

   • Internal departments: sales, purchasing, warehouse, logistics

   • Government agencies (e.g., Singapore Customs, SFA, N Park, Enterprise Singapore)

3. Coordinate and monitor shipments:

   • Ensure timely collection, delivery, and clearance of cargo

   • Track shipments and update relevant reports

4. Ensure compliance:

   • Adhere to Singapore Customs regulations and documentation standards

   • Maintain accurate records for audits and internal tracking

5. Support in logistics operations:

   • Prepare reports on shipment status

   • Help with inventory updates related to imports/exports

Job Requirements:

Education:

• Minimum: GCE ‘O’/‘A’ Levels, Diploma in Logistics, Supply Chain, or Business Administration

• Preferred: Diploma/Degree in Logistics/Supply Chain/International Trade

Experience:

• 2–3 years of experience in shipping, freight forwarding, or import/export documentation

Skills:

• Familiar with TradeNet, Singapore Customs procedures, and FTAs (Free Trade Agreements)

• Proficient in MS Office (Word, Excel, Outlook)

• Knowledge of Incoterms 2020 and LC documentation preferred

• Good communication and coordination skills

• Attention to detail and ability to work under pressure

Languages:

• Proficient in English & Mandarin (written & spoken)

Additional Notes:

• Willing to work overtime when required

• Team player with a proactive mindset

• Possibility of career progression into logistics or supply chain roles