Executive Assistant (1 year Direct Contract / Report to Managing Director) DP58 - #1101466

Trust Recruit


Date: 10 hours ago
District: Singapore
Salary: $3,500 - $4,500 / month
Contract type: Full time
Work schedule: Full day
Trust Recruit

Responsibilities

Calendar and Email Management

  • Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.

  • Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.

  • Screen and direct phone calls, ensuring timely handling of correspondence across regions.

  • Track time-sensitive issues and follow up on action items with precision.

Meeting Coordination

  • Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.

  • Attend meetings, take detailed notes, draft minutes, and track action items.

  • Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

Communication Liaison

  • Act as the primary point of contact for internal and external stakeholders, including team members in other countries, managing inquiries and providing or redirecting information.

  • Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

Document Management

  • Maintain organized, up-to-date electronic and physical filing systems, ensuring documents are easily accessible.

  • Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

Project Support

  • Assist the MD in monitoring project timelines, milestones, and deliverables, coordinating with cross-functional teams.

  • Gather data and facilitate project progress by collaborating with team members and other departments.

Requirements

  • Degree in Business Administration, Office Management, or a related field.

  • Proven experience as an Executive Assistant or similar role supporting senior executives

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools, project management software, and cloud storage platforms.

  • Exceptional organizational and time management skills with a proven ability to prioritize and meet deadlines.

  • Meticulous attention to detail and accuracy in handling documents and communications.

  • Ability to handle confidential information with discretion and integrity.

  • Resourcefulness, problem-solving skills, and a proactive approach to challenges.

  • Collaborative mindset with the flexibility to take on unexpected tasks and work effectively with international teams.

How to Apply:

Interested applicants, kindly click on “APPLY NOW”

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Pang Seng Leng Diana

EA Personnel Reg No: R1106651

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