Executive Assistant (1 year Direct Contract / Report to Managing Director) DP58 - #1101466

Responsibilities

Calendar and Email Management

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.

• Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.

• Screen and direct phone calls, ensuring timely handling of correspondence across regions.

• Track time-sensitive issues and follow up on action items with precision.

Meeting Coordination

• Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.

• Attend meetings, take detailed notes, draft minutes, and track action items.

• Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

Communication Liaison

• Act as the primary point of contact for internal and external stakeholders, including team members in other countries, managing inquiries and providing or redirecting information.

• Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

Document Management

• Maintain organized, up-to-date electronic and physical filing systems, ensuring documents are easily accessible.

• Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

Project Support

• Assist the MD in monitoring project timelines, milestones, and deliverables, coordinating with cross-functional teams.

• Gather data and facilitate project progress by collaborating with team members and other departments.

Requirements

• Degree in Business Administration, Office Management, or a related field.

• Proven experience as an Executive Assistant or similar role supporting senior executives

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools, project management software, and cloud storage platforms.

• Exceptional organizational and time management skills with a proven ability to prioritize and meet deadlines.

• Meticulous attention to detail and accuracy in handling documents and communications.

• Ability to handle confidential information with discretion and integrity.

• Resourcefulness, problem-solving skills, and a proactive approach to challenges.

• Collaborative mindset with the flexibility to take on unexpected tasks and work effectively with international teams.
  

How to Apply:

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