HR Admin Assistant, L&D, Employee Engagement, Recognition & Wellness (Contract) - #1101336

The Admin Assistant supports the day-to-day administrative operations of the Training Centre and the Learning & Development (L&D) function. This role plays a key part in ensuring the smooth coordination of training activities and the accurate maintenance of documentation and records. The Admin Assistant is responsible for scheduling, logistical coordination, maintenance of training records, and proper documentation. By providing reliable and well-organised administrative support, this role helps ensures that the L&D function operates with consistency, service excellence, and in compliance with organisational standards.

Key Responsibilities

General Administration & Support

• Provide general administrative support, including maintaining employee training records, preparing documents, and managing confidential information.

• Ensure adherence to HR and L&D administrative processes, including data protection and documentation requirements.

• Respond to employee enquiries related to training matters, administrative procedures and L&D policies.

Training Operations & Coordination

• Support the organisation and coordination of training programmes, workshops and learning events.

• Maintain and update training calendars, course schedule, attendance and completion records.

• Coordinate logistics for workshops, and learning events such as venue bookings, materials preparation, participant communication, and trainer/vendor liaison.

• Track training outcomes and certification requirements to ensure accurate and up-to-date records.

Documentation & Reporting

• Maintain training databases, including employee development plans, course histories and certifications etc.

• Assist in preparing reports and presentations on training participation, evaluation results, and other L&D metrics.

• Support audits and ensure readiness for funding and accreditation requirements.

• Ensure compliance with company policies, data protection, and statutory HR requirements.

Continuous Improvement

• Participate in process improvement initiatives to enhance the efficiency and effectiveness of L&D and administrative processes

• Provide inputs on ways to streamline administrative workflows.

Other Support Duties

• Undertake other administrative tasks as assigned by reporting officer.

Requirements

• GCE ‘O’ Level / Nitec / Higher Nitec or equivalent qualification; Diploma in Human Resource Management, Business Administration, or related field will be an advantage.

• Minimum 1 year of relevant experience in administrative role; preferably supporting L&D functions.

• Strong organizational skills with attention to detail and high level of accuracy.

• Proficient in MS Office Suite (Word, Excel, PowerPoint); experience with HRIS/LMS systems preferred.

• Good written and verbal communication skills, with strong interpersonal skills.

• Able to handle confidential information with professionalism and integrity.

• Demonstrated ability to work both independently and collaboratively.  

• Proactive, adaptable, and dependable, with ability to manage multiple tasks and meet deadlines.

Note: 1 Year Contract