Marine Assistant/Executive - #1100521

Responsibilities

• Update and maintain vessel certificates, reports, and documents in accordance with the Company’s filing system

• Prepare stationery, documents, and publications for vessels

• Manage all ships’ Orders of Druggist, automatic supply of charts and publications, and certificate renewals

• Maintain and update statutory survey records and schedules

• Apply for vessel registrations and licenses as required

• Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents, and amendments to vessels

• Assist in editing amendments to Controlled Documents

• File and maintain all marine audit, vetting inspection, casualty, and incident reports

• Process and maintain records of all departmental invoices

• Assist in preparing monthly, quarterly, and yearly reports for charterers, management, and department heads

• Take meeting minutes and follow up on action items when required

• Manage the Department’s reference publication library

• Assist with other administrative matters

• Perform any other ad-hoc duties as assigned

Requirements

• Diploma in Marine Engineering or a related field (maritime or engineering majors preferred)

• Minimum of 2 years’ work experience in the oil trading industry and in a similar role

• Meticulous, diligent, and professional

• Strong drafting and verbal communication skills

• Proficient in Microsoft Office applications, especially Word and Excel

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

Under the revised Employment Agencies Licence Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.

We regret to inform you that only shortlisted applicants would be notified.

Dynamic Human Capital Pte Ltd | EA License No.: 12C6253

Han Tze Jian | EA Personnel No.: R1658384