Executive Assistant to the CEO - #1100515

Job Description & Requirements

• Work directly with the CEO to support all aspects of his daily work routine.

• Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements.

• Handle urgent requests and changes in relation to meetings with CEO.

• Act as the point of contact between the manager and internal/external clients

• Screen and direct phone calls and distribute correspondence

• Handle requests and queries appropriately

• Attend meetings and take minutes / notes of discussion.

• Other additional and / or alternative duties as assigned from time to time, including supporting other team members or Executives as needed.

• Source office supplies

• Maintain and upkeep stationery and quantities of Corporate Materials and Letterheads

• Produce reports, presentations and briefs

• Devise and maintain office filing system

• To prepare meeting materials, equipment & refreshments for guests

• Assist in general administration matters and IT matters

• Report Manpower strength

• Assume some human resource tasks

• Assist in all other HR and administration projects/events

Requirements :

• At least 2 years of experience providing full secretarial support to management level and a team.

• Ability to multitask and prioritise tasks

• Resourceful, adaptable and hands-on

• Attention to detail

• Great verbal and written communication skills

• Professional discretion and able to maintain confidentiality at all times, highly trustworthy

• Able to build a network with client and key stakeholders.

• Able to work autonomously and handle sensitive, confidential and non-routine information

• Self-starter with excellent anticipation skills; problem solving; follow up

• Strong relationship skills and comfortable working with people at all organizational levels

• Ability to navigate in a constantly growing environment

• Team player who is energetic with a positive attitude

• Highest degree of integrity, professionalism, diplomacy and discretion required

• Able to thrive in a lean set up

• Adaptable and flexible with a positive and can do attitude