Spare Management Supervisor - #1099782

The Spare Management supervisor is required to manage BYD Singapore passenger vehicle spares system. Assist the supervisor, on the inventory management, procurement, accounting, costing and distribution of spare parts within the BYD Singapore and its distributors/dealer. This role ensures the adequacy, accountability, payment and proper documentation of parts, timely supply of right parts and the right time and right place and, savaging, and disposal of spare parts to support aftersales operation and operational efficiency of BYD Singapore. The supervisor will report to Director aftersales passenger vehicle and is to work with HQ BYD to develop local policy, enforce and implement HQ BYD policies, conduct regular checks and validations, create, review and optimize stocking processes to minimize downtime and costs. Manage the KPI and performance of the spare inventory and submit report on a timely basis. To attend meeting as and when required and/or directed by his superior.

Key Responsibilities

1. Inventory Management:

a. Maintain optimal stock levels of spare parts to meet operational requirements.

b. Conduct regular inventory audits to ensure accuracy and accountability.

c. Implement and manage inventory control systems (e.g., WMS, SAP, ERP software).

2. Procurement, distributor, dealers, HQ and Vendor Coordination:

a. Source spare parts from HQ or reliable suppliers while negotiating favorable terms.

b. Ensure timely procurement and replenishment of critical spares.

c. Build and maintain strong relationships with HQ, dealers, distributors, vendors and suppliers.

d. Work with distributors and dealers on BYD spares requirements.

e. List with HQ on the types and qualities of spares required for efficient aftersales support.

f. Work with shipping and freight forwarder on spare movement and handle all the documentation.

3. Planning and Forecasting:

a. Analyze vehicle usage trends to forecast spare part requirements.

b. Develop procurement, stockage policy and plans to prevent overstocking or shortages and optimise stock level.

4. Accounting, Documentation and Reporting:

a. Account for, maintain accurate records of inventory transactions, including receipts, issues, and returns.

b. Prepare detailed reports on stock levels, usage patterns, and procurement activities.

c. Prepare PO, invoices, delivery order and handle all accounting and finance issues related to spares and its inventory.

5. Policy Development:

a. Establish policies for the management, storage, distribution of spare parts and distributors and dealers spares management.

b. Ensure compliance with company standards and regulatory requirements.

6. Operational Support:

a. Collaborate with maintenance teams to identify spare part needs.

b. Ensure timely delivery of parts to support repairs and maintenance activities.

7. Cost Control:

a. Monitor inventory costs to stay within budgetary limits.

b. Identify opportunities for cost savings through efficient inventory management.

8. KPI, performance reports and meeting.

a. Manage the KPI and performance of the spare inventory and submit report on a timely basis.

b. To attend meeting as and when required and/or directed by his superior.

9. Savaging, and spares

a. Manage the savaging, disposal of spare parts to meet NEA and government requirements.

b. To support aftersales operation maintenance and repair requirement.

c. Ensure operational efficiency.

10. Others:

Any other tasks related to spares, inventory and warehouse management as directed by the superior.

• Qualifications Diploma in Supply Chain Management, Logistics, Engineering, Business Administration, or a related field.

• With at least 3 years of experience in spare parts management, logistics, or inventory control. Those with more than 5 years of experience in automotive industrial spares management maybe considered.

• Proven track record in managing spares, procurement processes and vendor relations.

• Experience with inventory management software (e.g., SAP, Oracle ERP) is and advantage.

• Work closely with maintenance teams, suppliers, and internal departments.