(Senior) Admin Assistant (Hospital / West / S$3,500) (ID: 673393) - #1099719

Responsibilities

• Perform general administrative tasks such as:

  • Typing, faxing, photocopying, arranging couriers, and handling mail distribution.

  • Scheduling appointments and maintaining efficient filing systems.

• Manage office supplies and equipment (e.g., stationery, name stamps, photocopiers, desktops).

• Handle reservations for pharmacy meeting and training rooms.

• Compile and prepare monthly reports (e.g., waiting times, workload, medication errors, balanced scorecard).

• Update KPI dashboards; develop and maintain as needed.

• Support personnel administration:

  • Maintain recruitment and resignation records.

  • Coordinate interviews and competency test invigilation.

  • Prepare sponsorship letters and organize staff engagement sessions.

• Coordinate updates of key department documents (e.g., SOPs, PMs, HI registers, authorized signature forms).

• Assist with data compilation for senior leadership and reports.

• Oversee administrative orientation for new hires.

• Collate documents for HR submissions (e.g., awards, learning development programs).

• Assist with meeting material preparation (e.g., slides, budgeting activities).

• Coordinate departmental events, including gift management.

• Organize the annual pharmacist competency tests (e.g., room booking, invigilation, marking, result memo preparation).

• Coordinate visits from external parties.

• Maintain confidentiality of sensitive information.

• Support any other ad-hoc administrative needs of the department.

Requirements

• Diploma from a recognized institution.

• Minimum 2 years of administrative and clerical experience.

• Strong independent work ethic, results-driven and motivated.

• Excellent listening, communication, and interpersonal skills.

• Willingness to learn, share knowledge, and collaborate as a team player.
  
   

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.