Operations Executive - #1099621

Command the Supply Chain – Join Us as Our Operations Executive (Veterinary Focus

About the Employer: Allpets and Aquatic Clinic

At Allpets and Aquatic Clinic, we are more than just a veterinary clinic — Starting our operations since 2002, we are a trusted partner in the health and well-being of all pets, from the familiar to the extraordinary. We are proud to be one of the few veterinary clinics with a multidisciplinary team capable of treating not only dogs and cats but also reptiles, exotic animals, birds, and fish.

Our veterinarians bring a wealth of expertise, covering a wide range of specialties for a wide range of animals. Our team is equipped with the knowledge and facilities to provide comprehensive, compassionate veterinary services.

 Key Responsibilities:

• Lead the procurement process for all drugs, medicines, and veterinary consumables, including sourcing, vendor evaluation, and contract negotiation.

• Maintain optimal inventory levels through accurate forecasting, stock rotation, and demand planning via a vet management software

• Monitor expiry dates, batch tracking, and cold chain compliance where applicable.

• Liaise with suppliers, regulatory bodies, and internal stakeholders to ensure timely delivery and adherence to quality standards.

• Maintain inventory management systems to track stock movement and generate reports.

• Ensure compliance with relevant pharmaceutical regulations, including storage, documentation, and audit readiness.

• Manage emergency stock levels and coordinate replenishment strategies during shortages or outbreaks.

• Collaborate with finance and veterinary operations teams to align procurement with budgetary goals and operational needs.

• Assist in general coordination of clinic operations.

• Work hand in hand with Senior Vets to prepare contracts and invoicing documentation for important government and corporate clients

Requirements:

• Diploma or Degree in Veterinary Technology, Veterinary Medicine, Operations, Pharmaceutical Sciences, Supply Chain Management, or in a related field.

• Proficiency in inventory management software, vet management software and Microsoft Office Suite.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred:

• Past work experiences in veterinary healthcare or pharmaceuticals is preferred

• Well verse in commonly used drugs, medicines and consumables in the veterinary industry