Procurement Executive - #1096788

About Hao Ren Hao Shi:

Hao Ren Hao Shi is a registered charity with Institute of Public Character (IPC) status. Our mission is to support low-income families by providing provisions and cultivate a spirit of compassion and volunteerism among our youth, families and communities.

Job Summary:

The Procurement Executive plays a key role in ensuring the timely and cost-effective purchase of groceries and essential items for distribution. This role involves working closely with suppliers, managing inventory levels, and ensuring compliance with budget and donation guidelines.

Responsibilities:

• Source and purchase groceries and household essentials in accordance with monthly distribution plans.

• Obtain and compare quotations to ensure best value for money while maintaining quality.

• Liaise with suppliers to negotiate pricing, terms, and delivery schedules.

• Maintain good relationships with existing suppliers and identify new sourcing opportunities.

• Work with warehouse team to align procurement with inventory levels and distribution timeline

• Maintain up-to-date records of purchases, supplier contracts, and cost comparisons.

• Plan/Prepare items list for distribution event.

• Monitor and update inventory, avoid shortages or overstocking for warehouse and happy marts.

• Provide regular reports on procurement status, supplier performance, and cost savings.

• Work with Accounts to support timely payments and resolve discrepancies.

• Coordinate with volunteers and staff to understand grocery needs based on feedback from beneficiaries.

• Support donation-in-kind (DIK) management, including tracking, sorting and integrating donated items into distribution plans.

• Any other matters requested by the Operations Manager

Requirement:

• Minimum Diploma in Business Administration/Supply Chain Management

• 2 - 3 years of relevant work experience in procurement and supply Chain

• Strong interpersonal skills and communication skills (oral and written)

• Strong negotiation skill

• Passion for community service and social impact

• Ability to work independently and as part of a diverse team.

·         Proficient in Microsoft Office Tools.